EVANS LAKE LAND OWNERS ASSOCIATION
BY-LAWS (08-29-04)


ARTICLE I

SECTION 1:  Name and Purpose.
The association will be knows as the Evans Lake Landowners Association Inc., a legally formed non-profit organization.  Our purpose is to preserve the
member's property value and to protect the means by which Evans Lake is enjoyed.


ARTICLE II

SECTION 1:  Membership.
Every person or entity which holds an equitable interest in any lot, or access lot, on Evans Lake is entitled to be a member of this association.

SECTION 2:  Dues.
Association dues are currently $30.00, which includes an optional subscription to the "Michigan Riparian" magazine.  (NOTE: The President, Vice-President, Secretary and the Treasurer are exempt from paying dues.)  Dues become payable at the Spring Meeting and are good for one year.  In order to change the annual dues, a motion and a second must be made, and voted on, by a majority of it's members, in order to pass the motion.

SECTION 3:  Voting rights.
Members owning equity shall be entitled to vote.  Each family with a membership shall have two votes.


ARTICLE III

SECTION 1:  Fiscal year.
The fiscal year shall run from June to June with the election of board member at each Spring meeting.


ARTICLE IV

SECTION 1:  Special funds.
There shall be four special funds.  All moneys of fundraisers and donations shall be given to and held by the Treasurer.  Committees (if established) for these special funds may be established and shall consist of volunteers approved by the president.  The purpose of the committee is to prepare and report recommendations to the board for approval by the membership.  Each committee shall contain at least one trustee, but not more than three, and may also contain up to one officer.  Each committee shall select it's chairman.  Committee members must be association member in good standing (dues paid to date).
#1. Legal Fund.
          To be obtained from donations, fund raising and from the general fund (if as needed).
#2. Fish Fund.
          To be obtained from the 50/50 Drawing, fund raising, individual contributions and a designated amount by each member from their dues.
#3. Neighborhood Watch Reward Fund.
There shall be $100 in the Neighborhood Watch fund to be replaced from the general fund as it is used.  The board shall have the authority to make expenditures for the placement and maintenance of the signs from the general fund if/as needed.
#4. Conservation and Preservation Fund.
          To be obtained from fund raisers and donations.  Projects within the current balance of this fund shall be approved by the board.  Projects
          exceeding the current balance shall be presented for approval by the membership.


ARTICLE V

SECTION 1:  Format.
All meetings will be conducted in accordance with the Roberts Rules of Order (A copy will be held for reference).

SECTION 2:  Regular membership meetings.
The regular meetings shall be held the week before Memorial Day and the week before Labor Day.  Posted notices shall be in two prominent locations (on East and West sides).  Notice of such meetings shall be posted at least ten days in advance of the date of the meeting.

SECTION 3:  Special meetings.
Special meetings of the association (and of the board) may be called by the President, the Secretary or three Trustees.  All members/board members shall be notified by mail at their last known address, at least seven days prior to such meeting and notices of such meetings shall be posted.  (Note; Article V, Section 2).
SECTION 4:  Meetings of the board members.
There shall be at least two meetings of the board annually, held no earlier than ten days prior to a membership meeting.  All board members shall be notified by mail at their last known address at least seven days in advance of the meeting.

SECTION 5:  Quorum.
At any meeting of the board, duly called, two thirds of the board shall constitute an quorum.  In the event of a quorum as herein set forth shall be present, a majority shall decide upon any given issue, unless the By-Laws provide contrary.

SECTION 6:  Newsletter.
There will be at least two informal newsletters posted in the mail containing items on the agenda for the membership meetings and a current list of the board members.

SECTION 7:  Items for the agenda.
Items to be added to the agenda for the association membership meeting must be submitted to the board (via the President), in writing, at least three weeks prior to the membership meeting.


ARTICLE VI

SECTION 1:  Election of Officers and Trustees.
Elected board members (Trustees and Officers) will take over responsibilities of that office at the end of the Spring meeting, for a term of three years.

SECTION 2:  Eligibility.
Only a member (and/or adult children) in good standing (dues paid to date), who own property accessed to Evans Lake, are eligible to hold office.

SECTION 3:  Term limits.
There will be no limit of the terms of offices.

SECTION 4:  Terms
The terms of office for the President, Vice-President, Secretary, Treasurer and nine Trustee shall be staggered so that only one third of the board will be up for election at any given time.

SECTION 5:  The office of President.
The president, on completion of his/her term of office, will automatically become a trustee.  (This is not mandatory, however it should be a given, when accepting this position.)


ARTICLE VII

SECTION 1:  Offices
There shall be a President, Vice-President, Secretary, Treasurer, and nine Trustees.

SECTION 2:  Duties
President:  He/She shall preside at all meetings.  He/She shall appoint a nominating committee of at least three people and all other committees the board deems necessary.  He/She shall perform all other duties set forth in Roberts Rules of Order.
Vice-President:  He/She shall preside in the absence of the President and carry on all duties of the President in their absence.
Secretary:  He/She shall keep all minutes of all meetings, notify board members of meetings and post notices of all special meetings.  He/She shall keep the records of all other matters pertaining to the E.L.L.O.A. (Evans Lake Land Owners Association).
Treasurer:  He/She shall receive and deposit all moneys of the association in the bank account under the name of Evans Lake Land Owners Association.  He/She shall keep records of; all finances, financial transactions, special funds (Article IV; Section 1) and their transactions, paid members of the association.  He/She shall submit a financial report to the membership, annually, at the Spring Meeting and keep track of all subscriptions to the Michigan Riparian magazine.
Trustees:  They shall assist in whatever capacity deemed necessary for the proper running of the association.  There shall be three to take membership dues at the regular meetings.  There shall be one to manage the 50/50 raffle.  It is the responsibility of the trustees to participate in any standing committees and to help to recruit new members.  They will also be responsible for handing out special announcements and/or leaflets.

ARTICLE VIII

SECTION 1:  Amendments.
These By-Laws may be amended, altered, changed. added to or repealed by the affirmative vote of two thirds, cast by eligible members, present at a regular or special meeting of the Evans Lake Land Owners Association.  Any By-Law change must be proposed, in writing, to the By-Law committee thirty days in advance of a membership meeting.  The By-Law committee shall prepare and present such proposal to the membership.

SECTION 2:  Assets.
All assets and real and personal property held in the name of Evans Lake Land Owners Association Inc. will revert to the Sand Lake Volunteer Fire Department upon the dissolution of the organization.



Evans Lake Lands Owners Association (ELLOA)
Last Updated:  2/23/08